Privacy Policy
A Legal Disclaimer
Privacy Policy
Omega Gamma Southeast Chapter of Omega Rho Chi Fraternity and Sorority Incorporated
Effective Date: 22 February 2025
1. Introduction
The Omega Gamma Southeast Chapter of Omega Rho Chi Fraternity and Sorority Incorporated ("we," "our," or "the Chapter") is committed to protecting the privacy and security of our members, donors, volunteers, and community partners. This Privacy Policy outlines our practices regarding the collection, use, storage, and protection of personal information shared with us through our website, email communications, mobile messaging, social media platforms, and other interactions with the organization.
By engaging with Omega Gamma Southeast Chapter, you agree to the terms outlined in this Privacy Policy.
2. Information We Collect
We may collect and process the following types of personal information:
A. Personal Identifiable Information (PII)
Name (First and Last)
Date of Birth
Mailing Address
Email Address
Phone Number
Social Media Handles (if provided voluntarily)
Emergency Contact Information
B. Membership and Engagement Data
Membership status and affiliation within Omega Rho Chi Fraternity and Sorority Inc.
Participation in events, activities, and community service projects
Attendance records for chapter meetings, training sessions, and fraternity/sorority functions
Event registration details
C. Financial and Donation Information
Dues and payment records (via third-party payment processors)
Donation history and contribution records
Transaction details for event registrations, fundraisers, and merchandise purchases
D. Technical and Digital Information
IP Address and Device Information (when accessing our website or online platforms)
Browsing activity on our official website and affiliated platforms
Cookies and tracking technologies (for website optimization and security purposes)
3. How We Use Your Information
The information collected is used for the following purposes:
Membership and Chapter Management: Maintaining accurate records of members, attendance, and engagement.
Event Coordination: Organizing and managing events, meetings, and community service initiatives.
Communications: Sending chapter updates, newsletters, event invitations, and important organizational announcements.
Financial Transactions: Processing membership dues, donations, and event payments securely.
Compliance and Legal Obligations: Ensuring compliance with nonprofit laws, financial regulations, and organizational policies.
Security and Fraud Prevention: Detecting and preventing unauthorized access, fraudulent activities, or misuse of chapter resources.
4. Data Sharing and Third-Party Disclosures
We do not sell, trade, or rent personal information to third parties. However, in certain circumstances, we may share limited data with:
National Leadership of Omega Rho Chi Fraternity and Sorority Incorporated to maintain membership compliance and administrative oversight.
Trusted third-party service providers (e.g., payment processors, event registration platforms) that assist us in managing chapter operations.
Legal authorities or law enforcement agencies if required by law, regulation, or legal process.
All third-party service providers handling personal data on our behalf are required to maintain strict confidentiality and security standards.
5. Data Security and Protection
We implement appropriate technical and organizational measures to safeguard personal information, including:
Encryption & Secure Servers: All financial transactions and sensitive data are processed via secure, encrypted channels.
Access Controls: Only authorized members of the Chapter Executive Board and designated officers have access to confidential data.
Regular Audits: Routine checks to ensure compliance with privacy laws and internal security policies.
Data Retention Policies: Personal information is retained only for as long as necessary to fulfill organizational and legal obligations.
Despite these measures, no system is completely secure. Members are encouraged to keep their personal login credentials private and report any suspicious activity immediately.
6. Your Rights and Choices
Members, donors, and affiliates of Omega Gamma Southeast Chapter have the following rights concerning their personal information:
Access & Review: Request a copy of the personal data we hold.
Correction & Updates: Notify us of any incorrect or outdated information.
Opt-Out of Communications: Unsubscribe from emails, newsletters, and promotional materials at any time.
Data Deletion: Request the removal of your personal data, subject to organizational and legal retention policies.
Requests to exercise these rights can be made by contacting us at ogsoutheastorc@outlook.com.
7. Social Media and External Links
Our chapter utilizes social media platforms (e.g., Facebook, Instagram, Band App, etc.) for engagement and outreach. Please note:
Interactions on these platforms are governed by the respective social media site’s privacy policies.
Public posts and shared content may be visible to others beyond our organization.
We encourage members to use discretion when sharing personal information on public forums.
Additionally, our website and digital communications may contain links to third-party websites. Omega Gamma Southeast Chapter is not responsible for the privacy practices of external sites.
8. Compliance with Ohio State and Federal Laws
As a non-profit/charitable organization operating in Cleveland, Ohio, Omega Gamma Southeast Chapter adheres to all applicable privacy laws, including but not limited to:
The Ohio Revised Code (ORC) for Charitable Organizations
The Federal Trade Commission (FTC) Privacy and Data Protection Guidelines
IRS 501(c)(3) Nonprofit Compliance Requirements
The General Data Protection Regulation (GDPR) & California Consumer Privacy Act (CCPA), where applicable
9. Changes to This Privacy Policy
Omega Gamma Southeast Chapter reserves the right to update or modify this Privacy Policy at any time. Significant changes will be communicated via:
Official chapter emails
Chapter meetings
Updates posted on our website and social platforms
We encourage members to periodically review this policy to stay informed of our data protection practices.
10. Contact Information
For questions, concerns, or privacy-related inquiries, please contact us:
📧 Email: ogsoutheastorc@outlook.com
📱 Text: "More info OG" to 803-553-3086
We appreciate your trust and commitment to the Omega Gamma Southeast Chapter of Omega Rho Chi Fraternity and Sorority Incorporated. Thank you for helping us maintain a culture of respect, transparency, and security!
Trademark Rights
Trademark and Privacy Rights Policy
Omega Rho Chi Fraternity and Sorority Incorporated Website
Effective Date: [Insert Date]
1. Introduction
Welcome to the official website of Omega Rho Chi Fraternity and Sorority Incorporated ("we," "our," "us," or "the Organization"). This Trademark and Privacy Rights Policy governs how we protect our intellectual property, including trademarks, logos, and brand assets, and outlines our privacy practices related to data collection, use, and security on our website.
By accessing and using this website, you acknowledge and agree to the terms outlined in this policy.
2. Trademark Rights
A. Ownership of Trademarks
The name Omega Rho Chi Fraternity and Sorority Incorporated, its logos, insignia, brand marks, slogans, colors, symbols, Greek letters (ΩΡΧ), and all associated identifiers are legally registered trademarks of Omega Rho Chi Fraternity and Sorority Incorporated.
These trademarks may not be used, copied, reproduced, modified, or distributed in any form without the express written permission of Omega Rho Chi Fraternity and Sorority Incorporated.
B. Authorized Use of Trademarks
The following individuals and entities may use Omega Rho Chi trademarks only with prior authorization:
1. Official members and chapters of Omega Rho Chi for sanctioned fraternity/sorority activities.
2. Licensed vendors who have been granted permission to produce or sell Omega Rho Chi-branded merchandise.
3. Media and press outlets when referencing Omega Rho Chi in accordance with fair use principles.
Any unauthorized use of our trademarks for commercial gain, personal representation, or fraudulent activities will be subject to legal action.
C. Reporting Unauthorized Use
To report the misuse or unauthorized use of Omega Rho Chi Fraternity and Sorority trademarks, contact us at:
📧 Email: ogsoutheastorc@outlook.com
📱 Phone: 803-748-6954
3. Privacy Policy
A. Information We Collect
When visiting our website, we may collect the following information:
Personal Information: Name, email, phone number, and any other details provided voluntarily through forms.
Technical Information: IP address, browser type, operating system, and device type.
Usage Data: Website activity, page visits, and interactions with our digital content.
We do not collect sensitive personal data such as Social Security numbers, payment information, or personal health details.
B. How We Use Your Information
We use collected data to:
Improve website functionality and optimize user experience.
Communicate updates, event notifications, and membership-related information.
Ensure security and prevent unauthorized access.
Analyze engagement trends to enhance our fraternity/sorority outreach.
C. Information Sharing
We do not sell, rent, or distribute personal information to third parties. However, we may share limited data with:
Internal administrative teams for fraternity/sorority operations.
Trusted third-party service providers (e.g., website hosting, security monitoring).
Legal authorities if required by law or in cases of policy violations.
D. Cookies and Tracking Technologies
Our website uses cookies to:
Enhance navigation and performance.
Analyze traffic and user behavior.
Store user preferences for future visits.
You may opt-out of cookies by adjusting your browser settings, but this may limit certain website functionalities.
4. Data Security and Protection
We implement industry-standard security measures to safeguard all data, including:
Encryption protocols for data transmission.
Secure servers to protect personal information.
Regular security audits to prevent data breaches.
Despite these efforts, no online platform is 100% secure. Users are encouraged to take precautions, such as using strong passwords and avoiding sharing personal data on public forums.
5. User Rights and Choices
You have the right to:
Access, update, or delete your personal information.
Request data portability of any information you have shared.
Opt-out of marketing communications at any time.
File a complaint if you believe your privacy rights have been violated.
To exercise these rights, contact us at:
📧 Email: ogsoutheastorc@outlook.com
📱 Phone: 803-748-6954
6. Compliance with State, Federal, and International Laws
Omega Rho Chi Fraternity and Sorority Incorporated complies with:
U.S. Trademark Law (Lanham Act) for intellectual property protection.
The Federal Trade Commission (FTC) Privacy Guidelines.
The General Data Protection Regulation (GDPR) (for international members).
The California Consumer Privacy Act (CCPA) (if applicable).
Any disputes related to trademark rights or privacy concerns will be governed by the laws of [State of Registration], and legal action will be pursued accordingly.
7. Updates to This Policy
This Trademark and Privacy Rights Policy may be updated periodically. Any significant changes will be communicated through:
Website announcements.
Email notifications to registered users.
Social media updates.
We encourage users to review this policy regularly to stay informed of our practices.
8. Contact Information
For trademark or privacy-related inquiries, please contact:
📧 Email: ogsoutheastorc@outlook.com
📱 Phone: 803-748-6954
Thank you for respecting the trademarks and privacy rights of Omega Rho Chi Fraternity and Sorority Incorporated.